We understand that circumstances may arise requiring you to cancel your registration for the International Symposium on Biological Control of Weeds (ISBCW). To accommodate fairly, we have established the following cancellation and refund policy:
1. Cancellation Requests:
- All cancellations must be submitted in writing to the ISBCW Organising Committee registrations@hpce.co.nz
2. Refund Schedule:
- Cancellations received by 8 December 2025: Eligible for a refund of 50% of your registration costs to cover administration and costs already incurred.
- Cancellations received between 9 December 2025 and 8 January 2026: Eligible for a 25% refund
- Cancellations received after 8 January 2026: No refund
3. Substitutions:
- If you are unable to attend, you may nominate a substitute from your organisation to attend in your place at no additional charge. Please notify us in writing.
4. No-Shows:
- Registrants who do not attend the symposium and have not provided written notice as per the cancellation terms will not receive a refund.
5. Event Cancellation or Postponement:
- In the unlikely event that the symposium is cancelled or postponed by the organisers, registrants will be notified promptly. Refunds or transfer of registration to a rescheduled date will be offered as appropriate. Please note that the organisers are not responsible for any travel or accommodation expenses incurred.
6. Force Majeure:
- The organisers are not liable for any refunds or damages resulting from events beyond their control, such as natural disasters, government regulations, or other emergencies that make it impossible or impractical to hold the symposium.
7. Modification of the Programme:
- The organisers reserve the right to modify the symposium programme, including speakers, topics, and schedule, without prior notice. Such modifications do not entitle registrants to refunds.
8. Acceptance of Terms:
- By registering for the ISBCW, you acknowledge and agree to this cancellation and refund policy.